Focus on Specific Office Equipment Supplies
When moving office equipment, it’s not a good idea to toss random items in a single box or use the same packaging for all the items. For example, if you place two heavy items in the same box or if the driver who transports them is not a professional, you might end up receiving damaged items.
Here’s how you can transport each equipment safely:
Before packing and moving your company equipment, make sure all your company data is backed up on a cloud server. The purpose of this step is to keep your data safe and continue working until the new office is ready. Here’s how you can transport each equipment:
1. Transporting Office Printers
When moving laser printers, make sure you remove the cartridges. During transit, if the equipment happens to face any bumps or shakes, the fine powder might spill out from the cartridge and damage the printer. On the other hand, Inkjet printers can be transported with cartridges inside. However, make sure you place it securely to prevent it from turning over due to constant shaking. Uninterrupted Ink Supply System must be packed separately. You can pack all the equipment in their original boxes and protect them with foam plastic.
2. Transporting Copiers and MFP (Multifunction Devices)
MFP or multi-function printer combines the capabilities of a scanner, printer and copier. It can be seen in many offices. It often weighs more than 50 kg (110 lbs) and should be carried by securing it with belts at the bottom. The device is equipped with wheels so it can be pushed around on flat surfaces. You can pack the MFP in a box with foam plastic on the sides. Make sure you unscrew the MFP’s castors while packing. You can fix the packed MFP box in the truck with a strap so that it does not move, hit or roll over inside the truck.
3. Transporting Computers
Computers, system blocks, laptops and other equipment must be transported very carefully. To start with, separate the wires from each piece of equipment. Next, fold them neatly and provide separate packing (for both equipment and wires) with a marking to avoid confusion.
It’s always a good idea to preserve the original office equipment box. But don’t worry if you haven’t. Professional movers always have a whole range of packaging materials in their arsenal to ensure all your equipment is delivered intact.
Office Furniture and Decor
When it comes to office furniture moving, there are no specific guidelines to follow. In the absence of professional packers and movers, you can ask each employee to pack their own desks. Chairs, tables, and the rest of the office furniture should be bubble-wrapped to prevent them from damage during transportation. When moving furniture, make sure the people moving it take all the safety measures.
Office decor does not play any role in your company’s day-to-day operations. This is why you can pack them first.